Microsoft 365 for business and security (SMB)

You've heard all the talk about Office 365

Your employees have been dropping hints about it. You’ve even looked at all the tools and features and now you’re wondering if it really is the solution for your small business or enterprise. The answer is yes. Office 365 can help your employees work together in new and more efficient ways. But, Office 365 is more than just a set of tools. It’s a new way of working. Syntelo is a Cloud Service Provider and Partner with Microsoft so call today to take your business to the next level of Productivity with Office 365!

What's new with Microsoft 365?

In this video you will learn about all the new features of M365. It covers the availability of Polls in Microsoft Teams to help conduct more engaging and informative meetings, Microsoft Endpoint Data Loss Prevention which lets organizations enforce policies to identify and prevent risky sharing of sensitive information, and how to use web capture in Edge to easily capture what's on your browser, and more!  

Key Benefits of using Microsoft 365

Data Security and Control

Data security in the cloud is no longer an issue. Office 365 has built-in security and continuous compliance so small businesses can focus on the right things. You always know where your data is and who has access to it. You can also remotely wipe all data if you lose your mobile device. So, go ahead and store your data safely in the cloud. Storing your data online also keeps it safe in case something happens. Imagine losing your laptop or breaking it? Thanks to 1TB of OneDrive online storage, your data is safer than ever before. 

Reliability

After security, the most commonly mentioned area of concern regarding cloud services is reliability. If your in-house system crashes or your office building is destroyed by a fire or flood, you’re stuck. You have no data, servers or website. Statistics showed that 25% of small businesses do not reopen following a major disaster. If you send your data to the cloud, all your business documents and applications, such as email, will always available. You’ll be up and running, no matter what happens. 

Work Remotely

Work remotely used to mean you needed help from an IT professional to set up a Virtual Private Network (VPN) so you could access your files from the office. With Office 365, this isn’t necessary. You don’t need any special configuration or IT skills. All you need is an internet connection and you can start working. It’s that simple! 

Stay Organized

Meetings, email and contact management are a big part of everyday life in a small business. When you use Office 365, email, calendar and contacts are all synchronized to work together. Update a contact on your mobile phone and it will be automatically updated across all your devices. This is a great feature to help small businesses get the most from Office 365. You can also access the same data from any device. Save a document on your PC and continue working on it on your mobile or tablet.

Predictable Monthly Costs

Forget about upfront costs! Office 365 has a flexible monthly billing process that lets you add or decrease the number of users to suit your needs. You’re not locked into a contract and you change plans at any time to suit your growing business needs. This kind of scalable solution might be exactly what a small business is looking for to get started in the cloud. Since you don’t have to worry about upfront costs, it will be easier to fit this solution into your monthly budget. 

Larger Mailbox Storage

We all have this tendency to store all our email messages in our inboxes. Sometimes we try to clean it up, but we end up keeping every single email we’ve ever sent or received. With Office 365, this kind of housekeeping is behind you! You can say goodbye to that red popup that reminds you it’s time to clean up your email. Instead, say hello to 50GB of email storage space standard on Business Subscription plus you get 100GB of Online Archive Storage. Office 365 even offers unlimited email storage in its Enterprise Subscriptions.

No More Licensing Mess

Sorting out software licenses can be a real headache for a small business owner. One of your employees might be using one version, while another employee is using an upgrade of that same version. The result? You don’t know how to bring everyone up to speed so they’re all working on the same version. Office 365 includes all licensing and it can be deployed company wide. This means companies and their users get all the features and functionality of the very latest version of Microsoft Office, and all users will get upgrades at the same time..

Key features of Microsoft 365

Data Security and Control

Data security in the cloud is no longer an issue. Office 365 has built-in security and continuous compliance so small businesses can focus on the right things. You always know where your data is and who has access to it. You can also remotely wipe all data if you lose your mobile device. So, go ahead and store your data safely in the cloud. Storing your data online also keeps it safe in case something happens. Imagine losing your laptop or breaking it? Thanks to 1TB of OneDrive online storage, your data is safer than ever before. 

Reliability

After security, the most commonly mentioned area of concern regarding cloud services is reliability. If your in-house system crashes or your office building is destroyed by a fire or flood, you’re stuck. You have no data, servers or website. Statistics showed that 25% of small businesses do not reopen following a major disaster. If you send your data to the cloud, all your business documents and applications, such as email, will always available. You’ll be up and running, no matter what happens. 

Work Remotely

Work remotely used to mean you needed help from an IT professional to set up a Virtual Private Network (VPN) so you could access your files from the office. With Office 365, this isn’t necessary. You don’t need any special configuration or IT skills. All you need is an internet connection and you can start working. It’s that simple! 

Stay Organized

Meetings, email and contact management are a big part of everyday life in a small business. When you use Office 365, email, calendar and contacts are all synchronized to work together. Update a contact on your mobile phone and it will be automatically updated across all your devices. This is a great feature to help small businesses get the most from Office 365. You can also access the same data from any device. Save a document on your PC and continue working on it on your mobile or tablet.

Predictable Monthly Costs

Forget about upfront costs! Office 365 has a flexible monthly billing process that lets you add or decrease the number of users to suit your needs. You’re not locked into a contract and you change plans at any time to suit your growing business needs. This kind of scalable solution might be exactly what a small business is looking for to get started in the cloud. Since you don’t have to worry about upfront costs, it will be easier to fit this solution into your monthly budget. 

Larger Mailbox Storage

We all have this tendency to store all our email messages in our inboxes. Sometimes we try to clean it up, but we end up keeping every single email we’ve ever sent or received. With Office 365, this kind of housekeeping is behind you! You can say goodbye to that red popup that reminds you it’s time to clean up your email. Instead, say hello to 50GB of email storage space standard on Business Subscription plus you get 100GB of Online Archive Storage. Office 365 even offers unlimited email storage in its Enterprise Subscriptions.

No More Licensing Mess

Sorting out software licenses can be a real headache for a small business owner. One of your employees might be using one version, while another employee is using an upgrade of that same version. The result? You don’t know how to bring everyone up to speed so they’re all working on the same version. Office 365 includes all licensing and it can be deployed company wide. This means companies and their users get all the features and functionality of the very latest version of Microsoft Office, and all users will get upgrades at the same time..

Which Microsoft 365 Business Package should we choose? 

All packages require an annual commitment.
Monthly prices do not include VAT.
Premium office Apps are not the same (see comparisons below).
Cloud Services differ (please see comparisons below).
Basic
Best for businesses that need easy remote solutions, with Microsoft Teams, secure cloud storage, and Office Online (desktop versions not included). Please see features below for more details.
R100 monthly
Office web apps. 
Word, Excel, PowerPoint, OneNote, Outlook
1TB of Cloud Storage
with OneDrive 
Business emails.
50GB inbox per user
Installed Office Suite
On 5 computers, 5 tablets, and 5 phones
Advanced Protection.
Purchase
Standard
Best for businesses that need full remote work and collaboration tools including Microsoft Teams, secure cloud storage, business email, and premium Office applications across devices.
R200 monthly
Office web apps. 
Word, Excel, PowerPoint, OneNote, Outlook
1TB of Cloud Storage
with OneDrive 
Business emails.
50GB inbox per user
Installed Office Suite
On 5 computers, 5 tablets, and 5 phones
Advanced Protection.
Purchase
Premium
Best for businesses that require secure, remote work solutions with everything included in Business Standard, plus advanced cyberthreat protection and device management.
R300 monthly
Office web apps. 
Word, Excel, PowerPoint, OneNote, Outlook
1TB of Cloud Storage
with OneDrive 
Business emails.
50GB inbox per user
Installed Office Suite
On 5 computers, 5 tablets, and 5 phones
Advanced Protection.
Purchase

Teamwork and Communication

Host online meetings and video calls for up to 300 people with Microsoft Teams
Chat with your team from your desktop or on the go with Microsoft Teams 
Bring together all your team’s chats, meetings, files, and apps so you can easily connect and collaborate from one place with Microsoft Teams  
Create team sites to share information, content, and files throughout your intranet using SharePoint 
Join meetings on the go with a dial-in number using Audio Conferencing 
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